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Module 04 · Company playbooks

Small business

A plan for a shop, practice, or service business with a website and a few tools: start with everything behind Approve, then loosen as trust grows.

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You run a business, not a software team. Maybe you have a website, an online booking page, or a small app that a freelancer built. This playbook uses the Coder to keep that code healthy, with everything behind your Approve at first.

Who this is for#

CompanyA shop, practice, studio, or service business with a website or small app
Team size2 to 20
Main goalKeep your website and tools working and up to date without a full-time developer
Start withThe Coder on your website repository
Biggest riskA change going live that you did not understand

Your assistants#

AssistantStatusRole in this plan
CoderAvailableFixes issues, updates pages, and keeps the site working
Product ownerComing soonTurns your wish list into clear tickets
MarketingComing soonAnnouncements, emails, and social posts
AccountantComing soonInvoices, reminders, and monthly summaries
LegalComing soonPrivacy notice and terms checklists

Suggested house rules#

Keep everything behind Approve at first. Widen it later.

Text
House rules
1. The Coder works on its own branch and opens a pull request for every change.
2. Nothing goes live, is sent, or is deleted until I approve it.
3. Before each change, the Coder explains in plain words what it will do and why.
4. After each change, the Coder tells me what to look at on the website to confirm it works.
5. The Coder never changes [payments, booking, or customer data] without asking me first.
6. If something is unclear, the Coder asks me a question instead of guessing.

Preflight#

  • Sign in at https://stellarfirm.ai/app with your invitation.
  • Find out where your website's code lives (usually GitHub, GitLab, or Bitbucket). Ask whoever built it if you are not sure.
  • Connect that account on Integrations.
  • Write a few lines about your business for the company brief: what you do, who you serve, and how you sound.
  • Add the house rules above to the brief.

Launch: Day 1#

  1. Ask the Coder to explain your website in plain words.
PromptUnderstand what you have

Coder, look at [repository] and explain in plain words what the website does, which pages it has, and what looks out of date or risky. I am not a developer, so keep it simple.

  1. Run a first, tiny change.
PromptA first small change

Coder, on [repository], change [text or detail, such as opening hours on the contact page] to [new value]. Show me what will change on the page and open a pull request for my review.

  1. Watch it work. Open Jobs to see the changes.
  2. Approve the risky step. When the Coder asks to push and open a pull request, read its plain-language summary and Approve in Approvals.
  3. Check the result on the website once your changes are live.

First week#

DayDo this
2Ask for a check-up: broken links, slow pages, and outdated parts.
3Fix the top item from the check-up.
4Ask the Coder to check the booking or contact form in the browser.
5Review the week. Keep the house rules, or loosen one.
PromptWebsite check-up

Coder, check [repository] for broken links, missing page titles, images that are too large, and anything that looks out of date. Give me a short list in order of importance. Change nothing yet.

PromptTest the contact form

Coder, open the contact form on [website or repository] in the browser, fill it in with test details, and tell me whether it works, with screenshots. Do not send anything to real customers.

PromptUpdate a page

Coder, on [repository], update the [page] with this text: [new text]. Keep the same style, check it looks right on a phone, and open a pull request for review.

PromptFix something that is broken

Coder, customers tell me that [problem, such as the booking button does nothing]. Find the cause and explain it to me in plain words before you fix it.

PromptExplain a technical request

Coder, my freelancer suggests [change]. Explain what it means, what could go wrong, and whether it is worth doing.

PromptWrite down how it works

Coder, write a short guide for [repository] that explains how to update the content, how the site goes live, and who to contact if it breaks. Put it in the repository as a pull request.

Steady orbit#

  • Weekly. Pick one improvement or fix and give it to the Coder.
  • Monthly. Ask for a check-up and for updates to anything out of date.
  • After any change. Look at the site, as house rule 4 reminds you.
  • Every few months. Revisit your house rules. If it has gone well, allow the Coder to merge tiny edits.
PromptMonthly check-up

Coder, do a monthly check on [repository]: outdated dependencies, failing checks, broken links, and anything that needs my attention. Give me the top three items and your suggested next step.

Coming soon for your company#

  • Accountant: summarizes the month's expenses, drafts invoices, and writes polite payment reminders. It never sends or charges without your Approve.
  • Marketing: drafts announcements, emails, and social posts, and holds them for your Approve.
  • Legal: builds a checklist for your privacy notice and terms, for you and a qualified lawyer to review. It is not legal advice.
  • Product owner: turns your wish list into tickets the Coder can build.

Pitfalls#

  • Skipping the explanation. If you do not understand a summary, ask the Coder to explain it again. That is its job.
  • Approving what you did not read. Read the plain-language summary on each Approve card.
  • Changing payments or booking first. Start with text and pages. Take on the sensitive parts after you have built trust.
  • No backups or checks. If the site has no tests, ask the Coder to add basic ones before you let it merge anything.
  • Sharing secrets in chat. Never paste passwords or tokens. Connect accounts through Integrations.